Executive Assistant To The CEO

Job Reference: 71996

Posted by: Danielle Fogarty

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Permanent
Industry: Admin and Secretarial
City of London, London, UK
£60000 – £70000 per annum

Description of role:

Executive Assistant to CEO

Location: City of London
Salary: £60,000 – £70,000 DOE
Work Style: Full-time, office-based

Is this your next role?

An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO’s direct reports as needed.

What you’ll be doing.

Diary Management

  • Efficiently manage the CEO’s calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting.
  • Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns.
  • Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments.
  • Screen telephone calls, exercising discretion, and escalating issues when necessary.

Meeting Organisation:

  • Organise internal and external meetings, addressing logistics, technology, and material preparation.
  • Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements.
  • Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points.
  • Prepare Board papers and supporting documentation in advance of meetings.
  • Facilitate video and teleconference meetings.

Travel & Expenses:

  • Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes.
  • Prepare comprehensive travel itineraries and determine the most effective travel platform.
  • Generate accurate and timely expense reports.

General:

  • Support the CEO in preparing presentations, reports, and proposals.
  • Draft correspondence and responses on behalf of the CEO.
  • Maintain key documentation, records, and engage in social media management.
  • Oversee internet and intranet maintenance.
  • Develop relationships with external counterparts, Board members, their EAs, and staff.
  • Maintain contact databases, distribution lists, and mailing lists.
  • Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required.

What you’ll need.

  • Minimum of 5 years’ experience as an EA to C-suite Executives.
  • Graduate degree but (not essential)
  • Has a proven track record of managing a busy CEO who travels frequently.
  • Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
  • Social media-savvy with an interest in marketing and communications.
  • Strong administrative and multi-tasking, organisational skills.
  • Excellent verbal and written communication skills.
  • Personable, driven, and able to work effectively in a small company environment.

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