Public Affairs Site Activity Planner

Job Reference: BBBH72024

Posted by: Hafsa Akram

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Industry: IT
Chester, UK

Description of role:

Public Affairs Site Activity Planner

Initial 6-month contract

Broughton (Chester- 3 days onsite)

Your responsibilities will include:

  • Work with public affairs site managers to maintain a long-range visits and events activity tracker, providing regular status report for key internal stakeholders.
  • Plan, coordinate and manage the logistics for each political visit involving room and catering bookings, alignment with facilities, security, transport and front of house teams.
  • Formulating visit agendas & high-level standard briefings for public affairs managers to finesse / customise for each visit. Coordinate and lead planning with outer offices of political guests/ stakeholders confirming logistics and joining instructions.
  • Coordinate special requests such as PPE for each visit
  • Ensuring that all enquiries are captured, actioned to appropriate business stakeholder and completed through a tracker.
  • Attend weekly internal meetings to share the political visits calendars and identify collaborative opportunities across functions (educational liaison, communications, executive assistants).
  • Align with the UK Public Affairs coordinator on the collateral needed for PO’s to be raised to support sponsorships and site-specific projects / events.
  • Monitors spend for public affairs site hospitality and defined projects to ensure spend stays within budget.

Skills required:

  • Experienced in project coordination and a desire to develop strong project management skills.
  • Well organised, detail-organised, and comfortable highlighting and following up on actions
  • Stakeholder management
  • Strong communication skills both written and orally and an interest in Public Affairs as a corporate function
  • Strong IT skills including Google Workspace tools to create and maintain high quality documents
  • Attention to detail and creation of high-quality planning / agenda documents is essential.
  • A proactive approach to staying up to speed with key business processes is needed to ensure that the team meets all company and statutory requirements. e.g., GDPR

If you are a Public Affairs Site Activity Planner seeking a new opportunity, please apply now.

Reference: 72024

Hafsa Akram

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